PMPC

1. INTRODUCTION

The Phoenix Mountains Preservation Council, Inc. (“PMPC,” “we,” “us,” or “our”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website [phoenixmountains.org], use our services, or engage with our organization. Please read this Privacy Policy carefully. By using our website, you consent to the practices described in this policy. If you do not agree with the terms of this Privacy Policy, please do not access the website. 

2. TERMS & CONDITIONS

From time to time this website may include links to other websites. These links are provided for your convenience to provide further information. They do not signify that we endorse the website(s). We have no responsibility for the content of the linked website(s). The content of the pages of this website is for your general information and use only. As of April 2026, consider this website under construction, with many improvements in the near future, The information is subject to change without notice. Our website is constantly updated to reflect the best information we have at the time. Your use of any information or materials on this website is entirely at your own risk. We reserve the right to modify the contents of this website at any time without notice. We intend to fix any errors with record speed.

3. ORGANIZATIONAL ROLE & RELATIONSHIP TO PUBLIC LANDS

The Phoenix Mountains Preservation Council (PMPC) is an independent, nonprofit advocacy organization dedicated to supporting the protection and preservation of desert mountain preserves. All “preserve lands” are owned and maintained by the City of Phoenix.  PMPC serves solely as an advocate for the expansion, protection, and stewardship of these lands. We work collaboratively with the City of Phoenix Parks & Recreation Department, City officials, and various Boards and Commissions where and when appropriate. PMPC is not funded by the City of Phoenix. Our work is supported through independent means, including volunteers, members, and community support.

4. INFORMATION WE COLLECT

We may collect information about you in a variety of ways, including:

Personal Information

Information you voluntarily provide to us when you:

∙ Register for membership

∙ Make a donation

∙ Sign up for our newsletter or email updates

∙ Register for events or volunteer opportunities

∙ Submit contact forms or correspondence

∙ Participate in surveys or provide feedback

This may include:

∙ Name

∙ Email address

∙ Mailing address

∙ Phone number

∙ Payment information (processed securely through third-party payment processors)

Automatically Collected Information

When you visit our website, we may automatically collect certain information about your device and browsing actions, including:

∙ IP address

∙ Browser type and version

∙ Operating system

∙ Pages visited and time spent on pages

∙ Referral source

∙ Device information

This information is collected through cookies, web beacons, and similar technologies (see Section 7 below).

5. HOW WE USE YOUR INFORMATION

We use the information we collect to:

∙ Process transactions: Process donations, membership registrations, and event registrations

∙ Communicate with you: Send newsletters, event announcements, advocacy alerts, and organizational updates

∙ Respond to inquiries: Answer questions and provide customer service

∙ Improve our website: Analyze usage patterns to enhance user experience and website functionality

∙ Conduct advocacy: Inform you about opportunities to support preserve protection efforts

∙ Comply with legal obligations: Fulfill tax reporting requirements and other legal duties

∙ Protect our organization: Detect and prevent fraud, abuse, or security issues

6. DISCLOSURE OF YOUR INFORMATION

We do not sell, trade, or rent your personal information to third parties.

We may share your information in the following circumstances:

Service Providers

We may share information with third-party service providers who perform services on our behalf, such as:

∙ Payment processors (Website Payments, Stripe, credit card processors)

∙ Email marketing platforms (Gmail)

∙ Website hosting providers

∙ Database management services

∙ Event registration platforms

These providers are contractually obligated to use your information only as necessary to provide services to us and to protect the confidentiality of your information.

Legal Requirements

We may disclose your information if required to do so by law or in response to:

∙ Court orders or legal processes

∙ Requests from government authorities

∙ Protection of our legal rights

∙ Investigation of potential violations of our policies

∙ Protection of the safety of our users or the public

Organizational Transfers

If PMPC merges with, is acquired by, or transfers assets to another organization, your information may be transferred as part of that transaction.

With Your Consent

We may share your information for any other purpose with your explicit consent.

7. COOKIES AND TRACKING TECHNOLOGIES

What Are Cookies?

Cookies are small text files stored on your device when you visit a website. They help websites remember your preferences and improve your browsing experience.

How We Use Cookies

We use cookies and similar technologies to:

∙ Remember your preferences and settings

∙ Analyze website traffic and usage patterns

∙ Improve website functionality

∙ Track the effectiveness of our communications and campaigns

Types of Cookies We Use

∙ Essential Cookies: Necessary for the website to function properly

∙ Analytics Cookies: Help us understand how visitors interact with our website (e.g., Google Analytics)

∙ Functionality Cookies: Remember your preferences and settings

∙ Marketing Cookies: Track your browsing to deliver relevant content (if applicable)

Managing Cookies

You can control and manage cookies through your browser settings. Most browsers allow you to:

∙ View and delete cookies

∙ Block cookies from specific websites

∙ Block all cookies

Please note that disabling cookies may affect the functionality of our website.

8. THIRD-PARTY LINKS

Our website may contain links to third-party websites, including:

∙ Partner organizations (NMVC, CAZCA, etc.)

∙ Government agencies (City of Phoenix Parks Department, etc.)

∙ Social media platforms

∙ Donation platforms

∙ Event registration services

We are not responsible for the privacy practices or content of these third-party sites. We encourage you to review the privacy policies of any third-party websites you visit.

9. EMAIL COMMUNICATIONS

Newsletter and Event Updates

If you sign up as a Member, we will send you:

∙ Quarterly newsletters

∙ Advocacy alerts and calls to action

∙ Event announcements

∙ Membership updates

Opt-Out

You may unsubscribe from our email communications at any time by:

∙ Clicking the “unsubscribe” link at the bottom of any email

∙ Contacting us at [pmpcaz@gmail.com]

Please note that even if you opt out of marketing emails, we may still send you transactional emails related to:

∙ Donation receipts

∙ Membership confirmations

∙ Event registrations

∙ Responses to your inquiries

10. DATA SECURITY

We implement reasonable administrative, technical, and physical security measures to protect your personal information from unauthorized access, disclosure, alteration, or destruction.

These measures include:

∙ Secure Socket Layer (SSL) encryption for data transmission

∙ Secure payment processing through PCI-compliant third-party processors

∙ Password protection and access controls

∙ Regular security assessments

However, no method of transmission over the internet or electronic storage is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

11. DATA RETENTION

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law.

Specifically:

∙ Donor information: Retained for tax compliance (minimum 7 years) and relationship management

∙ Member information: Retained while membership is active and for organizational records

∙ Email subscribers: Retained until you unsubscribe

∙ Website analytics: Aggregated data retained indefinitely; individual data retained per analytics provider policies

When information is no longer needed, we will securely delete or anonymize it in accordance with our Document Retention and Destruction Policy.

12. CHILDREN’S PRIVACY

Our website and services are not directed to children under the age of 13. We do not knowingly collect personal information from children under 13. If you are a parent or guardian and believe your child has provided us with personal information, please contact us at [pmpcaz@gmail.com], and we will delete such information from our records.

13. CONTACT US

If you have questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:

Phoenix Mountains Preservation Council, Inc.

Email: pmpcaz@gmail.com

Mail:Phoenix Mountains Preservation Council, Inc.[Street Address][City, State ZIP]

Phone: [Phone Number]

We will respond to your inquiry as promptly as possible.

14. DONOR PRIVACY STATEMENT

In addition to this Privacy Policy, PMPC is committed to the following donor privacy principles:

∙ We will not sell, trade, or share your personal information with other organizations

∙ We will not send donor mailings on behalf of other organizations

∙ Donors may request to remain anonymous in all publications

∙ Donors may opt out of receiving fundraising solicitations at any time

∙ We comply with all applicable charitable solicitation laws and regulations

15. PHOTOGRAPHY & MEDIA USE

Photos and media featured by the Phoenix Mountains Preservation Council (PMPC) are typically taken by our Members, volunteers, or community members during events, cleanups, hikes, and other activities. These images may be used on our website, social media, and promotional materials to highlight our work, community engagement, and stewardship efforts. If you attend a PMPC event, you may appear in photographs or videos. If you prefer not to be included or would like a photo removed, please contact us and we will make reasonable efforts to accommodate your request.

ACKNOWLEDGMENT

By using our website, you acknowledge that you have read and understood this Privacy Policy and agree to its terms. [Last Updated 04/02/26]